Fine Arts Funding Board

 
The Fine Arts Funding Board (FAFB) is a student-run umbrella organization that receives funding from student activity fees. Annually, FAFB allocates student funds to support its member entities:

  • ECU Gospel Choir (Expiring Fall 2025)
  • ECU Marching Pirates
  • ECU/Loessin Playhouse
  • Student Forum for Musical Organizations (SFMO)
  • Wellington B. Gray Gallery
  • Visual Arts Forum

Seven students comprise the Fine Arts Funding Board, with one representative from each organization and a president. The FAFB is charged with equitably allocating funding to member organizations (ORG).
 

Path to funding
  • Requests are submitted in the Spring and are voted on by the board for the following Academic Year. If any funds remain, additional submissions will be reviewed in the Fall.
  • The Board retains the right to deny any requests that were not properly submitted in the Spring or that have not followed the established procedures.

 

Organization funding

To learn how your organization’s funding processes work, ask your advisor. ORGs are to work with their unit financial admin to request purchases and use of the funds.
 

How the money works

The funds approved by the Board will be distributed to each ORG account in July. The school’s financial administrator will manage these funds, handling purchases and processing invoices on behalf of the ORG. The financial administrator should process all expenses that pertain to items, travel, or services that have received Board approval.
 

Retaining a guest artist

Only a few ECU employees are permitted to enter into contracts. If you seek the services of a guest artist, you will be asked to provide specific details so that an agreement can be extended. ORGs are to work with their advisor and the school’s financial admin to set up guest artists in the ECU Supplier Management System.
 

How the payment process works for visiting artists
  • ORG submits artist information to the financial admin at least six weeks in advance of the scheduled visit.
  • ECU Supplier Management calls the artist to outline the following steps:
  • An email arrives from “Sciquest.” This portal takes about 10 minutes to complete. It asks that you upload a new W-9 (the correct form has ‘March 2024’ in the top right corner; it is available here). You may select payment by check or direct deposit.
  • On successful completion of the SciQuest portal, ECU Supplier Management issues a vendor ID number.
  • Your department issues a contract and CSPR (Contractual Service Payment Request form) to the artist.
  • The contract is routed for approval at the Department, College, Human Resources, Materials Management, and Financial Services levels.
  • Once the artist has completed service to ECU, payment is issued.
  • The process can take 4-6 weeks and is often delayed by either a tardy return of the contract or failure to engage with or complete the SciQuest portal.

 

FAFB Bylaws

Bylaws for the Fine Arts Funding Board can be found here.